Loan Boarding
Turn a closed loan package into the servicing-system boarding field set, every value cited to the note.
Hours of manual per-loan boarding into the servicing system replaced by a cited field set produced in minutes
per loan
What it extracts
15 extraction fields
- Boarding Summary
- A one-look roll-up of the loan's economic and legal spine so a reviewer can confirm the file is boardable before reading the detail.
- Loan Identification
- The identifiers needed to set the loan up in the system of record and reconcile it to the investor's records, including where the servicing and investor loan numbers differ.
- Note Terms
- The core repayment terms from the note - principal, note rate, day-count basis, amortization type, and term - which drive interest accrual and payment setup.
- Key Dates and Payment Timing
- The dates and timing rules that drive accrual and billing, distinguishing origination, funding, accrual start, and first payment, plus interim (stub) interest and business-day conventions.
- Interest Rate - Current Schedule
- The current contract rate terms - rate type, in-effect rate, day-count basis, and any deferred interest - as of boarding.
- Adjustable-Rate (ARM) Terms
- The full adjustable-rate mechanic - index, margin, rounding, lookback, adjustment frequencies, and initial/periodic/lifetime caps and floor - modeled on the Regulation Z ARM disclosures.
- Default Interest and Late Charges
- The default-rate and late-charge terms from the note's failure-to-pay and default provisions, including grace days and any cap.
- Payment Schedule
- The scheduled payment stream, one row per segment, capturing interest-only, amortizing (P&I), and balloon segments in chronological order.
- Escrow and Reserve Accounts
- Every escrow and reserve account to set up at boarding - tax, hazard, flood, and any commercial reserves - with balances, deposits, and funding priority.
- Borrower, Guarantor, and Servicing Parties
- Every party to the loan by role - borrower, guarantor, lender, and servicer - with legal name, address, and tax ID.
- Collateral and Secured Property
- The collateral securing the loan from the mortgage or deed of trust, with property type, address, county, and lien priority.
- Lender and Participation
- The debt investor or lender of record and each participant's share of the loan, excluding equity investors.
- Interest-Rate Hedging
- Any interest-rate swap or cap tied to the loan, with counterparty, rating, notional, strike or cap rate, and term - common on floating-rate commercial loans.
- Servicing Transfer and RESPA Notices
- The servicing-transfer facts and the RESPA Section 6 goodbye and hello notice dates, confirming the borrower notice met the 15-day advance requirement.
- Data-Integrity Validation
- The best-practice cross-checks a boarding analyst runs - recomputed P&I, maturity and first-payment date checks, ARM-cap consistency, and escrow footing - each flagged Pass, Fail, or Review.
Where it fits
Loan servicing setup (post-close onboarding)
Upstream
Loan closing - the executed note, security instrument, and closing package arriving from origination or a prior servicer at a servicing transfer
This step
Boarding
Downstream
- Loan Second-Review
- Insurance Certificate Review
- Ongoing servicing, billing, and escrow administration
What it needs
Documents
- Executed promissory note
- Mortgage or deed of trust and riders
- Loan agreement
- Settlement statement
- Adjustable-rate rider
- Boarding or servicing-transfer sheet
- Guaranty
- Interest-rate hedge (swap or cap) documentation
Systems
- Servicing system of record
- Document repository or imaging system
Prerequisites
- Your target servicing-system boarding schema
- The complete closing package including all riders and modifications
- Prior-servicer transfer file, where the loan is transferring in
What it produces
A complete loan-boarding field set with every value cited to the note or security instrument and data-integrity checks flagged
Delivered to
- Servicing system of record
- Boarding queue or work file
- Loan second-review / QC
Review model
A loan-boarding analyst reviews the flagged data-integrity checks and each cited value before the field set is loaded into the servicing system of record.
Who uses it
Volume fit
Works best for
servicers and subservicers boarding dozens or more loans a month, especially at bulk servicing transfers
Too small for
a one-off single loan a small shop can key by hand faster than setting up the schema
Grounded in
- RESPA Section 6 / Regulation X, 12 CFR 1024.33 (Mortgage servicing transfers)verified as of 2026-07-22
- RESPA / Regulation X, 12 CFR 1024.17 (Escrow accounts)verified as of 2026-07-22
- Truth in Lending Act / Regulation Z, 12 CFR 1026.19(b) and 1026.20(c)-(d) (Adjustable-rate mortgage disclosures)verified as of 2026-07-22
- Flood Disaster Protection Act (FDPA); Standard Flood Hazard Determination Form (FEMA Form 086-0-32)verified as of 2026-07-22
Changelog
- July 2026
based on a production deployment at a residential-mortgage operations provider
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Tenant Insurance Certificate Review
Abstract a commercial lease's insurance requirements and the tenant's certificate of insurance, then verify every coverage, limit, additional insured, and waiver of subrogation against the lease - with a per-requirement compliance matrix, a ready-to-send correction list, and a renewal follow-up date.
Debt and Mortgage Abstraction
Turn a full commercial real estate loan file into a clean, cited debt abstract in minutes.
See Loan Boarding on your documents
We'll run it against a file of yours and walk through every cited field.