AI for Banking Document Workflows

Five Days of Loan File Review, Done in an Afternoon

Kolena picks up your loan packages, UCC filings, and borrower documents where they already land, applies your credit and compliance logic, and delivers the finished output to your LOS or core — hundreds of files at a time, every value cited.

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SOC 2 Compliant No Training on Your Data Full Audit Trail Enterprise Ready
Sources
Loan origination system
Borrower document inbox
Filing & search portals
Kolena agent · Loan file & UCC review 860 in parallel
01 Read & classify every page
02 Apply your credit & policy checklist
03 Cross-reference & flag exceptions
04 Generate your output template
Every value carries a page citation and a reasoning log.
Destinations
LOS / core banking
Compliance evidence file
Exception queue
This run · Weekly funding queue
Queued Extracting Complete, cited
860 documents running in parallel
9 min elapsed, against five days by hand
24 exceptions routed to your reviewers

The Kolena Advantage in Lending and Compliance

Banking teams spend countless hours reviewing UCC filings, borrower documents, and compliance reports. Loan packages arrive as scanned PDFs, emailed attachments, and portal downloads, and every one of them is read line by line before a dollar moves.

Kolena automates extraction, validation, and cross-referencing of collateral, borrower, and payment data, generates the output template your team already uses, and delivers it to your LOS, core, or compliance file. Every figure links back to the page it came from, so credit, operations, and compliance can defend the result to an examiner, an auditor, or a borrower.

95%+Faster turnaroundFunding cycles measured in hours instead of days
96%Less UCC review laborMeasured at Milestone Bank across live filings
100sLoans in parallelSame team, dozens or hundreds of files at once
100%Policy alignmentWritten procedure and executed review stay in sync
Use Cases

Document Workflows Kolena Automates

Each one starts from an expert-built agent, then adapts to your credit policy, disclosure library, and output templates. ROI figures below are modelled estimates for a mid-size lender — we size them against your own volumes during a pilot.

01 · Commercial Lending

UCC Filing and Lien Position Review

Kolena reads UCC-1 and UCC-3 filings, search certificates, and equipment schedules, extracts debtor name, secured party, filing date, and collateral description, and determines lien position against the collateral you are about to lend on.

  • Matches debtor names across filings and entity documents to catch mismatches and misspellings.
  • Flags prior blanket liens, stale filings past lapse, and collateral overlaps before funding.
  • Writes a clean lien summary back to your LOS with a citation on every field.
UCC-1 / UCC-3 Search certificates Equipment schedules Lease documents
Expected ROI
96% less filing review labor, measured at Milestone Bank
5 days → hours funding turnaround on secured deals
Owners Loan Operations, Funding Analysts, Commercial Credit, Collateral Management
02 · Loan Operations

Loan Package and Closing File Validation

Kolena checks the full closing package against your funding checklist: notes, guaranties, entity documents, insurance certificates, invoices, and proof of payment. Missing, stale, or inconsistent documents surface before the file reaches the funder.

  • Validates invoices and proof of payment against approved use of proceeds instantly.
  • Reconciles names, amounts, dates, and signatures across every document in the package.
  • Adapts to SBA, equipment finance, and conventional checklists without a new build.
Notes & guaranties Entity documents Invoices Proof of payment
Expected ROI
2.5 hrs → 12 min per closing package, review included
~$420K annual efficiency gain across 4,000 funded files
Owners Loan Operations, Closing & Funding, Doc Prep, Post-Closing QC
03 · Compliance & Regulatory

Consumer-Protection Compliance Testing

Kolena runs your compliance test scripts across products, disclosures, statements, and marketing materials — TILA, RESPA, UDAAP, Reg E, Reg Z, fair lending — and produces the workpaper with the evidence attached.

  • Tests full populations instead of a sample, so exceptions are found, not estimated.
  • Cites the exact clause or figure behind every pass, fail, and observation.
  • Keeps procedure documents and agent logic aligned as rules change — in minutes.
Disclosures Statements Marketing materials Policies & procedures
Expected ROI
90% less time per testing cycle, with wider coverage
Exam-ready reasoning log and citation behind every test result
Owners Compliance Officers, Compliance Testing & Monitoring, Internal Audit, Legal
04 · BSA / AML & Onboarding

KYC and Beneficial Ownership Document Review

Identity documents, beneficial-ownership certifications, entity-structure documents, and screening materials go in; a documented, structured KYC review record — every field cited to its source — comes out.

  • Resolves ownership chains across operating agreements, cap tables, and org charts.
  • Flags expired IDs, unsigned certifications, and gaps against your CIP requirements.
  • Produces a BSA/AML-ready file that an examiner can follow field by field.
Identity documents BOI certifications Operating agreements Screening records
Expected ROI
3 days → same day commercial account onboarding
75% fewer analyst hours per new entity relationship
Owners BSA/AML Analysts, Financial Crimes, Onboarding Operations, KYC Quality Control
05 · Credit & Underwriting

Bank Statement Analysis and Financial Spreading

Kolena reads borrower statements, tax returns, and financial packages, spreads them into your credit template, and calculates the ratios your policy requires — DSCR, leverage, global cash flow — with the source line behind each number.

  • Normalizes twelve months of statements across any bank's format and layout.
  • Surfaces NSFs, unexplained deposits, and undisclosed debt service for the credit memo.
  • Drafts the credit write-up from your template, ready for analyst review.
Bank statements Tax returns Financial statements Debt schedules
Expected ROI
4 hrs → 20 min per borrower spread and credit write-up
2× applications underwritten per analyst, same headcount
Owners Credit Analysts, Underwriters, Portfolio Managers, Credit Administration
06 · Complaints & Restitution

Complaint Resolution and Customer Restitution Review

Kolena reads complaint intake, call notes, correspondence, and account history together, classifies the issue and root cause, and calculates the restitution owed under your remediation methodology.

  • Categorizes complaints consistently for CFPB reporting and trend analysis.
  • Recomputes fees, interest, and refunds across affected accounts and populations.
  • Drafts the customer response letter and the internal case file at the same time.
Complaint intake Call notes Account statements Correspondence
Expected ROI
80% faster case handling, with consistent categorization
Full population restitution review instead of a sampled estimate
Owners Complaints Management, Consumer Remediation, Compliance, Customer Care Leadership
Also running in banking today: Appraisal report abstraction Annual loan review & covenant testing Vendor & third-party risk files HMDA data integrity checks Trailing document tracking Insurance certificate monitoring Loan file digitization
The Business Case

Where the Return Comes From

Four sources of value, in the order lenders typically realize them. We build this model with your volumes, blended rates, and cycle times during the pilot.

Labor Hours returned to the team Analysts stop rekeying and start reviewing exceptions. Loan volume grows without adding headcount.
Revenue Deals funded sooner Five-day funding cycles become hours. Fewer applications go stale, and fewer borrowers leave for a faster lender.
Losses Errors caught early Missed liens, stale insurance, unverified proceeds, and document gaps found before funding rather than in collections.
Risk Exposure reduced Consistent application of your own credit and compliance standards, plus a defensible record for examiners and auditors.
Who Uses Kolena

Built for the Teams That Own the Paperwork

Kolena is deployed function by function. Each team keeps its own logic, templates, and approvals — no central AI project required.

Loan Operations & Funding Funding analysts, closers, doc prep, post-closing QC. Package validation, proof of payment, trailing documents.
Credit & Underwriting Credit analysts, underwriters, portfolio managers. Financial spreading, statement analysis, annual loan review.
Compliance & Regulatory Compliance officers, testing and monitoring teams, fair lending. Test execution, evidence assembly, exam prep.
BSA / AML & Financial Crimes BSA analysts, KYC quality control, onboarding operations. Entity diligence, beneficial ownership, case documentation.
Collateral & Servicing Collateral management, servicing operations, lien perfection. UCC filings, insurance monitoring, covenant tracking.
Internal Audit & Legal Internal audit, in-house counsel, risk management. Control testing, restitution review, policy documentation.
Customer Stories

What Lenders Say

Real estate firms, insurers, banks, and financial institutions cut turnaround times by 95%+ with Kolena's AI-powered document automation.

"Kolena reduced our UCC filing review labor by 96% and cut funding turnaround time from five days to just a few hours."

Terrie Hyland VP of Operations · Milestone Bank

"What I'm seeing from you is the best result for this that I have seen."

Compliance Leader Top-10 US bank

"I'd love a central source of truth for everything we do, and it sounds like Kolena can be customized to meet exactly that."

Reg-Change Management Lead Regional bank
Read the Wall of Love More customer stories and in-depth case studies from teams automating document work with Kolena. See all
Security & Compliance

Your data, your insights — never black-boxed

Reasoning logs, audit trails, encryption, and governance architecture, sized for institutions under examiner scrutiny and BSA/AML obligations.

PCI, SOC 2, and HIPAA compliant
No training on customer data
Complete audit trail and traceability
Encrypted in transit and at rest
RBAC, ZDR, and access control
Deploys in hours, not IT projects

Start with one workflow. Bring your own loan files.

Send us fifty UCC filings, a week of closing packages, or a compliance test script. We will run them, show you the citations, and size the ROI against your own volumes in the first two weeks.

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Faster funding. Fewer errors. Greater confidence.
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