Kolena AI Agent
UCC Analysis
Extract equipment collateral from a lease or loan bundle and prep a clean, cited UCC-1 filing in minutes, not hours.
Impact
Manual UCC filing prep reduced from about 8.5 hours to roughly 30 minutes per file - about a 96% labor reduction - with funding turnaround moving from days to hours
per filing
Volume fit
Works best for
equipment and commercial lenders preparing dozens or more UCC filings a month where filing speed gates funding turnaround
Too small for
a one-off filing on a single simple loan where manual prep is faster than setup
Typical inputs
Documents
- Master lease or loan agreement
- Equipment schedule (Schedule A or Exhibit A)
- Equipment invoices and funding schedule
- Prior UCC-1 financing statement or UCC-3 amendments
- Debtor formation document (certificate of organization or incorporation)
Systems
- Loan origination system
- Google Drive
- SharePoint
Output
A UCC-1 filing prep sheet - exact debtor, secured party, collateral description, recommended filing jurisdiction, an invoice reconciliation, and a pre-filing review checklist, each value cited to its source document
Delivered to
- State central filing office (UCC-1 submission)
- Loan file
- Servicing / boarding system
What it extracts
· 12 fields
- Form
Filing Summary
A one-look roll-up of the filing - debtor, secured party, collateral type, jurisdiction, amount, filing type, and readiness - so a reviewer can orient before the detail.
- Form
Debtor Legal Name
The debtor's exact legal name and its source under UCC 9-503; the highest-risk field, because any deviation can make the filing seriously misleading and the lien unperfected.
- Form
Secured Party
The secured party of record - the lender or its assignee - as it must appear on the UCC-1.
- Form
Filing Jurisdiction
The recommended filing office based on the debtor's location under UCC 9-301 and 9-307, not on where the equipment sits.
- Table
Equipment Collateral Schedule
Every equipment item pledged as collateral, with make, model, serial or VIN, quantity, cost, and location - the basis for the collateral description and the invoice reconciliation.
- Text
Collateral Description for UCC-1
A drafted indication of collateral sufficient under UCC 9-108, specific enough to reasonably identify the equipment without over-broad all-assets language.
- Table
Invoice Reconciliation
The collateral schedule reconciled item by item against the supporting invoices and funding schedule, with variances and match status.
- Table
Collateral Exceptions
The exceptions a reviewer must clear before filing - missing or duplicate serials, unfunded items, and amount mismatches most likely to weaken the filing.
- Form
Existing UCC Filing Details
Details of any prior UCC-1 or UCC-3 in the bundle - file number, filing date, office, secured party, prior amendments, and collateral on record - needed to track continuation deadlines.
- Classification
UCC Action Type
Whether the bundle calls for an initial UCC-1 or a UCC-3 continuation, termination, assignment, collateral amendment, or party-information amendment.
- Form
Lapse and Continuation Window
The computed UCC 9-515 lifecycle dates - lapse date (filing plus five years), the six-month continuation window, and whether action is due now.
- Table
Filing Readiness Review
The expert pre-filing checklist - debtor name, collateral sufficiency, jurisdiction, secured party, invoice reconciliation, and continuation timing - each marked Pass, Needs review, or Fail.
Prerequisites
- The complete collateral bundle including the equipment schedule and supporting invoices
- The debtor's exact legal name from its organic public record
- Any prior UCC filing on the same debtor and collateral
Human review
A loan-operations analyst reviews the debtor legal name, the collateral description, the recommended filing jurisdiction, and any collateral exceptions before the UCC-1 is filed; the debtor name is confirmed against the debtor's organic public record.
Where it fits
Loan operations / collateral perfection
Loan closing - executed master lease, equipment schedule, invoices, and funding request arriving as each equipment deal funds
This step
UCC filing preparation and collateral analysis
After
Who uses it
Grounded in
- UCC Article 9 (Uniform Commercial Code, Secured Transactions)verified as of 2026-07-22
- UCC 9-502 (contents of a financing statement)verified as of 2026-07-22
- UCC 9-503 / 9-506 (name of debtor; effect of errors)verified as of 2026-07-22
- UCC 9-108 (sufficiency of collateral description)verified as of 2026-07-22
- UCC 9-301 / 9-307 (law governing perfection; location of debtor)verified as of 2026-07-22
- UCC 9-515 (duration and effectiveness; continuation)verified as of 2026-07-22
- UCC 9-512 (amendment - UCC-3)verified as of 2026-07-22
- UCC 9-322 (first-to-file-or-perfect priority)verified as of 2026-07-22
Related agents
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Turn a commercial equipment-finance credit package into a cited underwriting analysis - applicant, collateral, DSCR, structural checks, and a tiered recommendation.
Loan Second-Review
Independently re-verify a decisioned loan against its source documents - conditions cleared, data integrity, disclosures, income/asset/collateral - and return a severity-tiered exception log with a clear-to-fund disposition.
See UCC Analysis on your documents
We'll run it against a file of yours and walk through every cited field.