Tenant Insurance Certificate Review

Lease and Tenant Overview

A one-look roll-up of the lease and parties - tenant, landlord, the entities the lease requires as additional insured, property, suite, and lease dates - so a reviewer can orient and later columns know which names must match the certificate.

Lease Insurance Requirements (Verbatim)

The lease's insurance clause and any cross-referenced sections quoted verbatim with section references - the authoritative requirement set every later test is measured against.

Required Coverage Schedule

The verbatim requirements normalized into one row per required coverage - the required limit or basis, whether additional insured, primary-and-non-contributory, and waiver of subrogation are required, and whether self-insurance is permitted.

Certificate of Insurance Overview

The certificate header - ACORD form type (25/27/28), issue date, producer, named insured, certificate holder, description-of-operations text, and any endorsements referenced - with the reminder that a certificate is evidence only.

Liability Coverages on the Certificate

One row per liability line on the ACORD 25 (CGL, auto, umbrella/excess, workers' comp) with carrier, policy number, occurrence and aggregate limits, effective and expiration dates, and the additional-insured and subrogation-waived indicators.

Property Coverage on the Certificate

The tenant's evidence of property insurance (ACORD 28/27) - carrier, coverage amount, deductible, coinsurance, causes-of-loss form, loss payee, and dates - or a flag that no property evidence was provided.

Additional Insured and Waiver Verification

The highest-risk check - whether the landlord and all required parties are truly additional insured (via endorsement, not just certificate holder), whether coverage is primary and non-contributory, whether subrogation is waived, and whether the certificate holder matches the lease.

Carrier Acceptability and AM Best Rating

Each insurer's A.M. Best rating and financial size category (looked up when not printed on the certificate) tested against the lease's minimum-rating and admitted-carrier requirement.

Certificate Currency and Expiration

Whether every policy is currently in force, the earliest expiration and days remaining (computed against today), whether coverage spans the lease term, and whether the cancellation-notice provision meets the lease.

Coverage Compliance Matrix

The core deliverable - one row per requirement comparing the lease's required value to the certificate's value with a status of met, deficient, not shown, or expired, including the shortfall where a limit falls short.

Deficiencies and Required Corrections

One row per failed requirement with a severity and the concrete correction to request from the tenant or broker (for example a revised ACORD 25, an additional-insured endorsement, or a waiver of subrogation) - the content of the correction letter.

Compliance Determination

A single verdict for the certificate - compliant, deficient for insufficient/missing coverage, deficient for missing additional insured or waiver, deficient for expired/lapsing, or needs manual review - taking the most severe when several apply.

Expiration and Follow-Up Tracking

The tickler entry - earliest policy expiration, lease expiration, the date a renewal certificate is needed, and the recommended follow-up date - because tenant insurance renews annually and must be re-verified for the life of the lease.