AI for Oil & Gas Document Workflows

From Land Inbox to System of Record, Without the Handoffs

Kolena picks up your lease files, JIB packets, and invoices where they already land, applies your review logic, and delivers the finished output to the system your team works in — thousands of documents at a time, every value cited.

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SOC 2 Compliant No Training on Your Data Full Audit Trail Enterprise Ready
Sources
SharePoint well files
Land & JIB inbox
Vendor invoice drop
Kolena agent · Lease & JIB review 1,140 in parallel
01 Read & classify every page
02 Apply your clause & JOA logic
03 Reconcile & flag exceptions
04 Generate your output template
Every value carries a page citation and a reasoning log.
Destinations
Land system of record
ERP / accounting
Exception queue
This run · Q3 lease & JIB batch
Queued Extracting Complete, cited
1,140 documents running in parallel
11 min elapsed, against six weeks by hand
37 exceptions routed to your reviewers

The Kolena Advantage in Upstream and Midstream

An oil and gas operator's record of truth lives in documents: century-old deeds and assignments, division orders, joint interest billing packets, AFEs, service agreements, gauge and production reports, and state and federal filings. Most of it is scanned, inconsistent, and reviewed line by line.

Kolena runs your own extraction and review logic across those files at scale, generates the output template your team already uses, and delivers it to your land, accounting, or ERP system. Every figure links back to the page it came from, so land, revenue, and compliance teams can defend the result to a partner, a royalty owner, or an auditor.

95%+Faster turnaroundReview cycles measured in hours instead of weeks
99%+Extraction accuracyContinuously benchmarked across models and doc types
1000sDocuments in parallelEntire data rooms and JIB cycles in a single run
100%Policy alignmentWritten procedure and executed review stay in sync
Use Cases

Six Document Workflows Kolena Automates

Each one starts from an expert-built agent, then adapts to your clause library, chart of accounts, and output templates. ROI figures below are modelled estimates for a mid-size operator — we size them against your own volumes during a pilot.

01 · Land & Title

Oil & Gas Lease and Division Order Abstraction

Turn scanned leases, assignments, ratifications, and division orders into a structured abstract: habendum term, royalty and ORRI, net revenue interest, Pugh and continuous-development clauses, shut-in and depth limitations, consent and preferential-rights provisions.

  • Reconciles extracted decimal interests against your DOI deck and flags every variance.
  • Surfaces expiring primary terms and continuous-drilling obligations before they lapse.
  • Writes clean records back to Quorum, Enertia, or your land system of record.
Leases Assignments Division orders Deeds & probate
Expected ROI
3.5 hrs → 15 min per lease abstracted, review included
~$310K annual efficiency gain across 2,500 lease files
Owners Landmen, Land Administration, Division Order Analysts, Title Attorneys
02 · Joint Interest Accounting

Joint Interest Billing Audit and Exception Review

Kolena reads inbound JIB packets from every operator format, matches charges to the governing JOA and COPAS accounting procedure, and recalculates working-interest allocations, overhead rates, and cost ceilings.

  • Flags non-consent charges, unapproved AFE overruns, and duplicate vendor billings.
  • Produces a dispute-ready exception memo with page citations for each finding.
  • Clears routine packets straight through so analysts only touch exceptions.
JIB statements JOAs COPAS exhibits Vendor invoices
Expected ROI
85% less manual review labor per monthly JIB cycle
1–3% of billed cost recovered through caught exceptions
Owners Joint Interest Accountants, Revenue Accounting, Internal Audit, Controller
03 · Drilling & Completions

AFE and Well Cost Invoice Reconciliation

Field tickets, rig day rates, and service invoices arrive from dozens of vendors in dozens of formats. Kolena maps each line to the approved AFE and the contracted rate sheet, then explains every variance in plain language.

  • Catches off-contract rates, duplicated mobilization charges, and unbilled credits.
  • Rolls daily drilling and completion reports into an actual-vs-AFE cost tracker.
  • Delivers a supplemental-AFE trigger list to engineering before spend is committed.
AFEs Field tickets Rate sheets Daily drilling reports
Expected ROI
4 days → same day well cost close per pad
~$45K avoided overbilling per drilled well, at 0.5% capture
Owners Drilling Engineers, Cost Control Analysts, Operations Accounting, AP
04 · Contracts & Supply Chain

MSA, Insurance, and Right-of-Way Agreement Review

Kolena reads master service agreements, certificates of insurance, surface use and right-of-way agreements against your contract playbook and flags every deviation before signature.

  • Checks indemnity, knock-for-knock, limitation of liability, and insurance minimums.
  • Verifies COI limits, additional-insured wording, and waiver of subrogation per vendor.
  • Tracks ROW term, renewal, damage, and restoration obligations by tract.
MSAs COIs ROW & surface use Gas purchase contracts
Expected ROI
70% reduction in outside counsel and paralegal review hours
2 weeks → 2 days vendor onboarding and contract turnaround
Owners Contracts Administrators, Supply Chain, In-House Counsel, Risk & Insurance
05 · HSE & Regulatory Compliance

Regulatory Filing and Emissions Report Assembly

State and federal reporting pulls from production reports, gauge sheets, LDAR inspection logs, and permit files. Kolena assembles the package, checks it against the current rule text, and shows its work.

  • Cross-checks reported volumes and flaring against permit conditions and prior filings.
  • Reads HSE incident reports to classify recordables and surface repeat root causes.
  • Keeps procedure documents and agent logic aligned as rules change — in minutes.
State commission forms GHG & LDAR reports Permits Incident reports
Expected ROI
90% less time assembling and QC-ing each filing cycle
Audit-ready reasoning log and citation behind every reported figure
Owners HSE Managers, Regulatory Analysts, EHS Compliance, Production Reporting
06 · A&D and Corporate Development

Acquisition and Divestiture Data Room Diligence

Point Kolena at the seller's data room and get a structured diligence package: lease and title exposure, WI/NRI rollup by tract, contract assignability, environmental liabilities, and P&A obligations.

  • Processes thousands of files in parallel — full data room in an afternoon.
  • Builds the red-flag schedule and defect list your risk committee expects.
  • Feeds verified interests and pricing terms straight into your valuation model.
PSAs Title opinions Reserve reports Environmental records
Expected ROI
6 weeks → 5 days diligence cycle on a mid-size package
~$250K third-party diligence spend avoided per transaction
Owners Corporate Development, A&D Land, Reservoir Engineering, Legal
Also running in oil & gas today: Royalty owner inquiry response Gas balancing statements Severance tax filings Well file digitization Pipeline tariff & imbalance review P&A obligation tracking Vendor prequalification packets
The Business Case

Where the Return Comes From

Four sources of value, in the order operators typically realize them. We build this model with your volumes, blended rates, and cycle times during the pilot.

Labor Hours returned to the team Analysts stop rekeying and start reviewing exceptions. Capacity grows with acreage instead of headcount.
Leakage Dollars recovered Overbilled JIB charges, off-contract service rates, missed royalty deductions, and lapsed obligations caught before they cost money.
Speed Cycles compressed Faster close, faster diligence, faster vendor onboarding. Deals get signed on your timeline, not the review queue's.
Risk Exposure reduced Consistent application of your own standards, plus a defensible record for auditors, partners, and regulators.
Who Uses Kolena

Built for the Teams That Own the Paperwork

Kolena is deployed function by function. Each team keeps its own logic, templates, and approvals — no central AI project required.

Land & Land Administration Landmen, division order analysts, title attorneys. Abstracting leases, curing title, tracking obligations and expirations.
Revenue & Joint Interest Accounting JIB analysts, revenue accountants, controllers. Auditing inbound billings, owner statements, and severance tax detail.
Drilling, Completions & Operations Drilling engineers, cost control, production reporting. AFE tracking, daily reports, well cost close.
Supply Chain & Contracts Contracts administrators, category managers, risk & insurance. MSA review, COI verification, vendor prequalification.
HSE & Regulatory HSE managers, regulatory analysts, EHS compliance. Filing assembly, emissions reporting, incident classification.
Corporate Development & Legal A&D teams, in-house counsel, internal audit. Data room diligence, defect schedules, policy and control documentation.
Customer Stories

What Operators Say

Real estate firms, insurers, banks, and energy operators cut turnaround times by 95%+ with Kolena's AI-powered document automation.

"Our division order backlog used to be measured in months. Kolena abstracts a lease in minutes and shows the analyst exactly which page each interest came from, so we trust the output enough to book it."

Dale Whitcomb Director of Land Administration · Permian operator

"The monthly JIB review was four analysts for two weeks. Now the exceptions come to us with the JOA language attached, and we spend the time on the disputes that are actually worth having."

Renee Alcala Controller · Mid-continent E&P

"We ran an entire acquisition data room through Kolena in an afternoon. The audit trail is what finally got our risk committee comfortable putting AI in the diligence workflow."

Marcus Ojo VP Corporate Development · Gulf Coast midstream

Placeholder quotes — replace with approved oil & gas customer references before publishing.

Security & Compliance

Your data, your insights — never black-boxed

Reasoning logs, audit trails, encryption, and governance architecture, sized for operators with partner obligations and regulator scrutiny.

PCI, SOC 2, and HIPAA compliant
No training on customer data
Complete audit trail and traceability
Encrypted in transit and at rest
RBAC, ZDR, and access control
Deploys in hours, not IT projects

Start with one workflow. Bring your own well files.

Send us fifty leases, a JIB packet, or a stack of service invoices. We will run them, show you the citations, and size the ROI against your own volumes in the first two weeks.

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Faster cycles. Fewer surprises. Every number defensible.
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