Kolena AI Agent
Lease Abstraction
Turn a full lease PDF into a clean, cited abstract in minutes.
Impact
Days of manual lease review reduced to minutes per lease, with the initial setup done in under an hour
per lease
Volume fit
Works best for
teams abstracting dozens or more leases a month, especially across acquisitions
Too small for
a one-off single-lease review where manual reading is faster than setup
Typical inputs
Documents
- Executed lease
- Amendments
- Addenda and riders
- Estoppel certificates
- Guaranties
- Commencement letters
Systems
- Google Drive
- SharePoint
Output
A completed lease abstract with every value cited to its source clause
Delivered to
- Deal folder
- Lease administration system
- Asset-management system
What it extracts
· 16 fields
- Form
Executive Summary
A one-look roll-up of the lease's economic and legal spine so a reviewer can orient before reading the detail.
- Text
Lessor
The party granting the lease; mis-identifying it breaks every downstream notice, recovery, and payment.
- Text
Lessee
The party taking the lease, captured under whatever role name the document uses (tenant, subtenant, concessionaire).
- Form
Premises
The building, address, floor, suite, area, and permitted use that define exactly what space is leased.
- Form
Lease Term
The key lease dates and duration, distinguishing possession, rent commencement, and term commencement.
- Classification
ASC 842 Lease Classification
The lessee-side operating-versus-finance classification under ASC 842, or a flag that the documents do not support a determination.
- Table
Base Rent Schedule
The scheduled base rent step by step, with monthly, annual, and per-square-foot figures and free-rent periods.
- Table
Rent Escalations
How base rent changes over the term, whether by fixed step, CPI or index, or market reset, with caps and conditions.
- Table
Rent Abatements
Every rent abatement or free-rent period, with monthly, annual, and per-square-foot amounts.
- Number
Security Deposit
The security deposit amount, including the stated value of a letter of credit or other non-cash instrument.
- Table
Operating Expense and CAM Recoveries
How operating costs are recovered from the tenant, including recovery method, base year, pro-rata share, and caps.
- Form
Tenant Improvement Allowance
Any landlord-provided TI or construction allowance, its amount, payment basis, and deadline to collect.
- Table
Repair and Maintenance Responsibilities
Which party bears each repair and maintenance obligation, with a flag where the lease and its amendments conflict.
- Table
Renewal and Other Options
Every option and special right (renewal, termination, purchase, ROFR/ROFO, expansion) with its notice window, rate basis, and ASC 842 reasonably-certain assessment.
- Table
Key Lease Clauses
The material legal clauses of the lease summarized with their section references.
- Table
Amendment and Document Index
The full chronological chain of documents in the lease file, establishing which amendment is most recent.
Prerequisites
- Your lease abstract template
- Any prior abstracts for the property
- The complete document chain including all amendments
Human review
A lease analyst reviews flagged clauses, the ASC 842 classification, and each cited value before the abstract is trusted and loaded to the system of record.
Where it fits
Lease administration
Lease intake - executed leases, amendments, and estoppels arriving by email, Drive, or SharePoint as acquisitions and new deals close
This step
Abstraction
After
Who uses it
Grounded in
- ASC 842 (FASB Accounting Standards Codification, Leases)verified as of 2026-07-22
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See Lease Abstraction on your documents
We'll run it against a file of yours and walk through every cited field.