CAM Reconciliation

What it extracts

12 extraction fields

Reconciliation Summary

A one-look roll-up of the property, tenant, recovery structure, pool, tenant responsibility, and true-up result so a reviewer can orient before reading the detail.

Property and Tenant Information

The property, tenant, period, and the pro-rata share with its basis; the share is recomputed from premises and building area so an incorrect denominator is caught.

Lease Recovery Terms

The recovery terms read from the lease itself - structure, base year, recoverable pool, exclusions, gross-up, cap, fee, and audit right - that form the standard every charge is tested against.

Expense Pool Line Items

Every expense line on the statement classified controllable versus non-controllable and capital versus operating, tested for lease includability, and re-footed as pool times pro-rata share.

Gross-Up Adjustment

The occupancy gross-up assessment, confirming it is applied only to variable expenses and flagging fixed costs grossed up in error, a common overcharge.

Controllable Expense Cap

The controllable-expense cap tested against the lease, distinguishing cumulative, non-cumulative, and compounding caps and computing the amount disallowed above the ceiling.

Base Year or Expense Stop

The base-year or expense-stop offset that limits the tenant to expenses above the base, with a comparability check that the base was grossed up on the same basis as the current year.

Real Estate Taxes

The real estate tax pass-through reconciled separately as a non-controllable, non-grossed-up pool, flagging any penalties, interest, or income and transfer taxes that do not belong.

Administrative and Management Fee

The administrative or management fee recomputed at the lease rate and permitted base, isolating any overcharge from a fee above the cap or on an improper base.

Reconciliation True-Up

The year-end true-up built up from the capped, grossed-up, base-year-adjusted pool less estimates billed, with a math check that names the component driving any gap when it does not foot.

Variance and Exception Flags

The ranked list of over- or under-billing exceptions, each with the governing lease reference, the statement reference, an estimated dollar impact, and a recommended action.

Audit Rights and Dispute Window

The tenant's right to challenge the statement, including the objection or audit deadline as a computed date, so the window is not missed.

Where it fits

What it needs

What it produces

Review model

A lease administrator or asset manager reviews the flagged variances and each cited clause before a corrected statement is accepted, a payment is released, or a dispute is raised.

Who uses it

Volume fit

Grounded in

• Governing authority is the lease contractverified as of 2026-07-22
• BOMA measurement standards (Building Owners and Managers Association, Office and Retail floor-measurement standards)verified as of 2026-07-22
• ASC 842 (FASB Accounting Standards Codification, Leases)verified as of 2026-07-22

Changelog

• July 2026