Kolena AI Agent
Rent Roll Transposition
Reshape a messy commercial rent roll in any format into one clean, standardized layout ready for any lender template.
Impact
Turns the reformatting of a rent roll into a lender template - described by servicing teams as their single most time-consuming recurring task - into a reviewed, footed transposition produced in minutes
per rent roll
Volume fit
Works best for
servicing and asset-management teams re-formatting rent rolls into lender templates deal after deal, and diligence teams standardizing many differently-laid-out source files
Too small for
a single-template shop whose rent rolls already arrive in the destination layout
Typical inputs
Documents
- Commercial rent roll (PDF, scanned PDF, or Excel/CSV)
- The destination lender or servicing template
- Any prior standardized rent roll for the property
Systems
- Yardi Voyager
- MRI
- RealPage / OneSite
- AppFolio
- Google Drive
Output
One standardized, suite-level rent roll in a fixed columnar layout, with a source-to-standard charge crosswalk, footing reconciliation, transposition data-quality checks, and a mapping to common lender destination templates
Delivered to
- Lender / servicing rent-roll template
- NOI / underwriting spread
- Deal folder
- Asset-management system
What it extracts
· 8 fields
- Form
Rent Roll Processing Summary
A one-look roll-up of the property, source format and template, suite and occupancy counts, total area, and base and gross rent totals, so a reviewer can orient before reading the transposed detail.
- Classification
Source Format
Whether the source is a digital PDF, an Excel/CSV, or a scanned image-based PDF, which determines how the rent roll must be read and reshaped.
- Form
Source Layout Profile
A profile of the source's structural quirks (merged cells, multi-line tenant blocks, subtotal and total rows, repeated page headers, wide month-by-month columns, charge columns) that must be handled so the transposition is correct.
- Table
Charge and Column Crosswalk
A crosswalk mapping each source column and charge label to the standardized field and charge category, flagging what belongs in base rent versus gross rent so nothing is double-counted.
- Table
Standardized Rent Roll
The core deliverable: the source rent roll reshaped to one row per suite on a fixed standard schema, with base/annual/PSF rent, recoveries, other charges, gross rent, percentage rent, expense stop, and abatement, vacant suites placed last.
- Form
Rent Roll Totals and Footing
The suite counts and area, base-rent, and gross-rent totals computed from the standardized rent roll, reconciled field-by-field against the totals the source prints.
- Table
Transposition Data Quality Checks
The row-handling and reconciliation checks that catch the errors a transposition introduces: subtotal-as-tenant, merged or split suites, gross-rent math, PSF outliers, missing dates, duplicates, status-rent mismatches, and wide-to-long integrity.
- Table
Lender Template Mapping
A reusable key mapping each standardized field to the destination fields of common lender and servicing templates (servicing/simple, CREFC IRP, agency/GSE, NOI underwriting) so the standardized rent roll drops into whichever one a deal requires.
Prerequisites
- The source rent roll for the property
- Its as-of date
- The destination template(s) the output must match
Human review
A loan-servicing or asset-management analyst reviews the footing reconciliation, the row-handling data-quality checks, and any flagged charge-mapping ambiguities before the transposed rent roll is used to populate a lender template.
Where it fits
Loan servicing and asset-management rent-roll processing
A single property's rent roll arrives from a borrower, property manager, or PMS export (Yardi Voyager, MRI, RealPage/OneSite, AppFolio, or an in-house template) as a PDF, scanned image, or Excel/CSV, in whatever layout that source produced
This step
Transposition and standardization
After
Who uses it
Grounded in
- CREFC Investor Reporting Package (IRP) v8.4verified as of 2026-07-22
- MISMO Commercial (C-MISMO) data standardverified as of 2026-07-22
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See Rent Roll Transposition on your documents
We'll run it against a file of yours and walk through every cited field.