PayApp Review

Pay Application Summary

A one-look roll-up of the project, parties, application number, contract sum, completed-and-stored, retainage, current payment due, and balance to finish so a reviewer can orient before reading the detail.

Project and Parties

The project identifiers and the owner, general contractor, architect, and subcontractors, so every downstream check is anchored to the right entities.

G702 Application and Certificate

The nine certification lines from the face of the AIA G702, re-footed against each other (Line 3 = 1+2, Line 6 = 4-5, Line 8 = 6-7, Line 9 = 3-6) with a math check that names any line that breaks.

Schedule of Values (G703 Continuation Sheet)

The general contractor's G703 schedule of values, one row per line item, with each row re-footed (Column G = D+E+F), percent-complete computed, and balance-to-finish and retainage carried.

G702-to-G703 Reconciliation

The single most important consistency check - confirms the G702 face totals (contract sum, completed-and-stored, retainage, current payment due) foot to the G703 continuation sheet, with the dollar difference on each.

Change Order Log

Every change order in the package with its amount, date, execution status, and resulting new contract sum, ordered by date.

Change Order Reconciliation

Verifies the contract-sum-to-date reflects only executed change orders dated through the period, catching pending change orders billed early or executed ones omitted.

Retainage Verification

Recomputes retainage at the contractual rate (typically 5% to 10%) against completed work and stored materials, backs out the effective rate, and quantifies any under- or over-withholding.

Stored Materials Review

Every non-zero stored-material line checked for the proof an owner requires before paying - photos or delivery evidence, an insurance certificate (ACORD), and a bill of sale or invoice.

Signatures and Certification

Confirms each pay application is signed by the contractor, certified by the architect where the form requires it, and properly notarized (stamp, signature, and printed name).

Lien Waiver Review

Reviews each lien waiver by statutory type (conditional/unconditional, progress/final), confirms the amount matches the payment, and flags an unconditional waiver exchanged before payment clears or a missing or wrong-type waiver.

Subcontractor Pay Application Reconciliation

Reconciles each subcontractor line on the general contractor's G703 against that subcontractor's own application for this-period, completed-and-stored, and retainage.

Progress and Completion Checks

Flags progress anomalies across the continuation sheets - lines over 100% complete, negative this-period, no progress, or de-billed versus the prior application.

Review Findings

The master review report - every deficiency drawn from all checks, one row each, ranked Hold-first then by dollar impact, with the category, the issue, the dollar impact, and a recommended action.