USE CASE: 3RD-PARTY LEASE ABSTRACTION
Powering Scalable Lease Abstraction with AI
Third-party abstraction providers handle hundreds of leases each month for property managers, REITs, and CRE firms, a process that demands accuracy, consistency, and speed. Kolena automates this process end-to-end, enabling your team to deliver rigorous, Realogic-style lease abstracts in minutes.
The Challenge: Manual and Error-Prone Analysis
Insurance underwriters rely on loss run analysis to assess an applicant's claims history and determine their risk profile. But when historical loss data spans multiple carriers, formats, and years, the process becomes a time sink. Underwriters are dealing with:
Slow
2+ hours per lease
Inconsistent
Different clients have varying requirements and output formats
Manual
Often outsourced or off-shored, adding delays and quality risks
When bids depend on turnaround times, every hour counts.
The Solution: Automating with Kolena AI
Kolena empowers abstraction teams to handle more clients, win more bids, and deliver faster without compromising precision.
Before Kolena
- Teams manually abstract 100–400 leases per month
- Average turnaround: ~2 hours per lease
- Limited capacity to scale or customize outputs per client
After Kolena
- Leases abstracted in under 10 minutes
- Double abstraction volume — up to 800 leases per month
- Consistent outputs across diverse client templates
- Seamless export into Realogic-style formats or custom databases
Why Choose Us
Kolena’s AI agents are purpose-built for insurance workflows like loss run analysis, risk evaluation, and compliance reporting.
Fine-Grained Customization
Precisely map every field, clause, and rule to your client’s unique template.
Prompt Suggestions
Simplify onboarding and let non-technical subject matter experts stay in control.
Template Intelligence
Automatically adapts to each client’s format and style, reducing setup time.
Realogic-Compatible Outputs
Generate structured abstracts ready for direct upload or downstream analysis.
“Kolena's AI platform saved our team about four hours per lease—nearly $100,000 in efficiency gains. It made analyzing key provisions and verifying terms across 58 leases fast and effortless. A tremendous time-saver.”
Kristin Walker
Senior Vice President, Real Estate Counsel, Essential Properties Realty Trust
Ready to Scale Your Abstraction Business?
Empower your team with Kolena’s AI Agents for Lease Abstraction.