Introduction

If you work in construction, you know the drill. Filling out and reviewing AIA G703 forms is time-consuming, error-prone, and, frankly, a huge headache. These continuation sheets are critical to the progress billing process, but manually handling them adds friction to every pay cycle.

In this post, we will walk you through what the AIA G703 form is, how to fill it out, common pain points, and how Kolena’s AI-powered automation helps construction teams review and approve pay applications faster, more accurately, and with less hassle.


What Is the AIA G703 Form?

The AIA G703 is the standard “Continuation Sheet” used in the construction industry as part of the pay application process. It accompanies the AIA G702 Application and Certificate for Payment, serving as a detailed breakdown of work completed to date, categorized by line items in a schedule of values.

Each row in the G703 corresponds to a specific portion of the work (e.g., framing, HVAC, electrical) with associated costs, percentage complete, work completed in the current period, retainage held, and more.

Learn more about the G702/G703 process from AIA Contract Documents.

Why Contractors Struggle with AIA G703 Forms

For general contractors, subcontractors, and construction managers, the AIA G703 process poses several challenges:

  • Manual data entry leads to errors in scheduled values, stored materials, or retainage.
  • Cross-referencing with prior pay periods is tedious.
  • Delays in approvals slow down payment, impacting cash flow.
  • Repeated rework wastes valuable time for both GCs and subs.

Even small mistakes in G703 forms compound over time and cause significant back-office delays.

How to Fill Out an AIA G703 Form (Step-by-Step)

Each AIA G703 form includes multiple columns that must be filled out accurately:

  1. A: Item Number – Sequential number assigned to each line item
  2. B: Description of Work – Brief description of each construction task
  3. C: Scheduled Value – Total cost allocated to that line item
  4. D: Work Completed from Previous Application – Cumulative total of previously approved work
  5. E: Work Completed This Period – New work completed in the current period
  6. F: Materials Presently Stored – Value of materials on site but not yet installed
  7. G: Total Completed and Stored to Date (D+E+F)
  8. H: Percentage Complete (G / C)
  9. I: Balance to Finish (C – G)
  10. J: Retainage – Portion withheld (often 5-10%)

FAQs About the AIA G703

What is the difference between AIA G702 and G703?

  • G702 is the summary page of the pay application.
  • G703 is the continuation sheet with detailed line items.

Where can I download a G703 form?

Official forms are available from AIA Contract Documents, typically for around $50 per project. Some tools like Knowify or Payapps offer templates, but use caution when using unofficial forms.

How much does the G703 cost?

Most AIA pay application documents are not free. A one-time G702/G703 combo can cost approximately $49.99, or you can purchase a subscription for broader access.

Do I have to use G703?

Unless specified in your contract, it’s not mandatory. However, it’s widely used and often required for projects financed through lenders, who expect standardized AIA billing.

The Problem: Manual Review of AIA G703s Is Painfully Inefficient

For large commercial projects, G703 reviews can involve:

  • Dozens or hundreds of line items per pay app
  • Matching submitted values against budgeted amounts
  • Validating percentage completion and retention accuracy
  • Cross-referencing G702 totals and verifying compliance

Manual reviews are slow, error-prone, and vulnerable to:

  • Overpayment due to calculation or data entry errors
  • Underpayment disputes with subcontractors
  • Delays in reimbursement workflows and project cash flow

In short, every month’s delay in reviewing G703s costs your business in time, accuracy, and financial control.

Kolena’s Solution: AI-Powered G703 Review in Minutes, Not Hours

Kolena brings AI-powered automation to AIA pay applications. Instead of relying on error-prone spreadsheets or fillable PDFs, Kolena’s solution:

  • Parses submitted AIA G703 forms (PDF or Excel)
  • Cross-verifies scheduled values, previous payments, and retainage
  • Validates calculations across columns
  • Flags anomalies or missing data for review
  • Generates structured output matched to your internal systems
“Kolena customers report a reduced pay app review time from 3 hours to under 10 minutes, with zero manual copy-paste.”

Kolena acts like a tireless project accountant that never misses a line item, helping contractors:

  • Avoid disputes from inaccurate forms
  • Accelerate payment cycles
  • Improve compliance with contract billing standards

Real Results: Accuracy, Speed, and ROI

Our construction and real estate customers consistently report:

  • 80 to 95 percent time reduction in reviewing pay apps
  • Near-perfect accuracy compared to manual reviews
  • Higher compliance with internal audit standards
  • Faster subcontractor payments, improving project morale and timelines
“Kolena’s AI reviewed an entire G703 form in under 2 minutes with greater accuracy than our manual process. What used to take hours now takes seconds.” Head of Construction Finance, National Developer

Use Case Example: Monthly Pay App Review Workflow

Before Kolena:

  • A project engineer spends 2 to 3 hours per application checking every line item manually
  • Errors often go unnoticed until the final draw or audit
  • Late payments trigger subcontractor friction and operational delays

With Kolena AI:

  • AI agent reviews G702 + G703 package end to end
  • Errors, duplicates, and missing values flagged automatically
  • Review and approval completed within 5 minutes
  • Results exported into client template and routed to DocuSign

Final Thoughts: Speed and Accuracy Matter

Embracing AI automation with Kolena for AIA G703 forms delivers measurable improvements in accuracy, speed, and cost efficiency. Transitioning from manual processing to intelligent automation positions construction firms competitively, enabling them to scale effectively and manage projects more strategically.

AIA G703 forms are essential for progress billing, but they do not have to slow you down. With Kolena, construction firms can:

  • Get faster pay app reviews
  • Improve accuracy and compliance
  • Spend more time building and less time billing

Want to see how Kolena can help your team? Schedule a demo today.

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